The following are explanations to the terms used within the Due Diligence Repository, presented in alphabetical order.
| Term | Explanation |
|---|---|
| AML Auditor | Independent auditor used by the institution to check their AML policies/processes |
| Compliance Personnel | Names and job titles of individuals responsible for compliance within the institution |
| Confirmed as current | Date document was last checked by the institution |
| Date of expiry | Date document expires (if applicable) |
| Date of issue | Date document was supplied by the issuing body (if applicable) |
| Direct from institution | We received the document directly from a named contact at the source |
| Document Approved | Document has been approved as fit to be published on the Due Diligence Repository |
| Document Audit | History of the document, showing contact with the institution in order to obtain the document or confirm the document is still current, and the date this contact took place. It also shows you the status of the document. |
| Document provider advised document not available until ____________ | Institution has advised that requested document is not available until a specified date |
| Document Received | Document that meets our specified criteria has been received from the institution |
| Document Request | Document has been requested from the institution |
| Executive Board | Names and job titles of individuals who are the controlling management for that institution |
| From website | We have received permission from the source to take the document directly from institution's website |
| Institution declined to supply document | Institution has declined to supply document into the Repository |
| Language | Language in which the document has been supplied |
| No date | There is no date shown on the document |
| Not Applicable - Institution does not have a USA PATRIOT Act Certificate | Institution confirms they do not have a USA PATRIOT Act Certificate |
| Not Applicable - Regulator does not issue physical bank licence | Institution has not provided a bank licence as the regulator does not issue them |
| Not Applicable - See alternative document type | Institution does not have this document but there is an equivalent document |
| Offshore Licence | Indicates whether the institution does exclusively offshore business |
| Reason | Institution has provided a statement in place of a document |
| Reason Approved | We have approved the reason supplied by the institution |
| Reason Received | Institution has provided a reason why they have not supplied a document |
| Request made to confirm document still current | We have requested the institution confirms the document is still current. |
| Request made to confirm "reason" is still current | We have requested the institution confirms whether the reason they have not supplied a document is still applicable. |
| Source | Name of the institution that supplied the document |
| Source confirmed document is still current | Institution has confirmed that the document is still current |
| Source confirmed "reason" still current | Institution has confirmed that the reason they have not supplied a document is still applicable. |
| Stock Exchange | Recognised stock exchange that the institution’s shares are traded on |
| Submitted | Date document was first published on the Due Diligence Repository |
| Tax/Company ID | Number used to identify institution to its government |
| This document has been replaced | Institution has confirmed that this document should no longer be used and has provided a replacement |
We have grouped the documents contained in the Due Diligence Repository into sets. Within each set there are specific types of documents, a document in the Repository will always be listed under a specific type and set.
| Document Categories/Types | Types of Document contained in Category | Product Definition (where required) |
|---|---|---|
| Anti-Money Laundering Controls | ||
| AML Policies/Procedures | Issued by the institution summarising its policies and procedures for AML/KYC. | |
| AML Manual | Detailed internal procedures regarding AML/KYC. | |
| AML Guidelines | Similar to AML Manual but a more concise document | |
| AML Certificate | Certificate issued either by the institution itself or by its regulator asserting its status regarding AML/KYC. | |
| Wolfsberg Group AML Questionnaire | Questionnaire devised by the Wolfsberg Group of international banks | |
| AML Questionnaire | AML questionnaire other than the Wolfsberg Questionnaire | |
| AML Country Legislation | Law passed by country’s government relating to AML/KYC. | |
| AML Legislation | Law regulating AML/KYC. | |
| AML Controls | Legal controls that require regulated entities to prevent or report money laundering activities. Can also be statements regarding AML activities or other non-specific AML document. | |
| Licence Information | ||
| Licence Document | issued by authority giving permission to trade. Can also be other non-specific document. | |
| Bank Licence | Self Explanatory | |
| Extract from Regulators List | Extracts from Central Bank or Regulator | |
| List of Regulated Entities | List of entities regulated by Central Bank or Regulator | |
| General Licence | For institutions where more than one licence is required. Can also be other non-specific document. | |
| Branch Licence | Licences that cover branches | |
| Brokers Licence | Self Explanatory | |
| Securities Licence | Self Explanatory | |
| Branch Licence | Licences that cover branches | |
| Credit Institution Licence | Self Explanatory | |
| Commercial Licence | Self Explanatory | |
| Offshore Licence | Self Explanatory | |
| Insurance Licence | Self Explanatory | |
| Foreign Exchange Licence | Licence to carry out payments and foreign exchange | |
| USA PATRIOT Act Certification | ||
| USA PATRIOT Act Certification | Certificate completed by any foreign bank that maintains a correspondent account with a US bank | |
| List of entities covered by USA PATRIOT Act Certificate | List of entities, subsidiaries, branches that are covered by USA PATRIOT Act Certificate | |
| Re-certification | Appendix B is the re-certification for USA PATRIOT Act when the original Certificate Appendix A has expired after 3 years. | |
| Group USA PATRIOT Act Certificate | USA PATRIOT Act Certificate that covers a group of entities | |
| Agency Agreement | Letter confirming who the agent is for the USA PATRIOT Act | |
| Branch Certification | USA PATRIOT Act certificate that covers branches | |
| Non Global USA PATRIOT Act Certificate | USA PATRIOT Act that only covers one named entity (not a global certificate) | |
| Corporate Governance Documents | ||
| Memorandum/Articles of Association | Internal rules and regulations which govern the relationship between the company and the members | |
| Certificate of Incorporation/Registration | Legal document relating to the formation of a company or corporation. | |
| Charter | Legally binding document incorporating an organisation or institution and specifying its purpose, remit or bylaws | |
| Law/Regulations | Formal, written rules of a country or state, written and enacted by its legislative authority or highest central authority. | |
| By-Laws | Similar function as Memorandum/Articles of Association | |
| Merger/Name Change Information | Self Explanatory | |
| Extract from Registers | Updated document when there have been changes to entity after initial registration. | |
| Statutes | Similar function as Memorandum/Articles of Association | |
| Biographies | Biographies of board members or other senior executives | |
| Constitution | Similar function as Memorandum/Articles of Association | |
| Code of conduct/Ethics | Set of rules outlining the responsibilities of or proper practices for an individual or organization. | |
| Rules, Policies and Procedures | Issued by the institution itself, summarises the bank’s policies and procedures for Corporate Governance | |
| Shareholder and Ownership information | Self Explanatory | |
| General Governance Information | Non-specific governance information | |
| Branch Information | Information that relates to branch only | |
| Financial Reports | ||
| Annual Reports | Annual Report | |
| Interim Reports | Report that does not relate to the institution’s financial year end | |
| Financial Statements | Institution's full Financial Statements | |
| Group Reports | Group/Holding Company Annual Reports | |
| Abbreviated Accounts | Financial items that are not a full set of Financial statements e.g. Balance sheets | |
| Auditors Report | Report on the financial report (letter format) without any financials | |
| Summary Report | Any summary/abridged item that does not fit into Abbreviated accounts | |
